Plain Copies of Records

Plain paper copies are available at a charge of $1.00 for the first page, and $0.50 for each additional page, providing a search of 15 minutes or less is required, and providing the records do not have to be retrieved from archives. Plain copies may be sent via e-mail at no charge. Search charges, if applicable, however, are an additional charge. Records which are available include:

  • Screen prints of current data, including type, formation date, addresses, status, officers & directors, agent for service of process, and summaries of amendments, mergers and other details
  • Original articles, registrations or applications for certificate of authority
  • Amendments, including name changes
  • Mergers
  • Conversions
  • Trade name registrations
  • Dissolutions, withdrawals, cancellations and terminations

By-laws and other internal business documents are not ordinarily filed with the Secretary of State, and are usually available only through request by contacting the company.

How to Order Plain Copies

The fastest way to order plain copies is by telephone at 304-558-8000 and request the copies sent to you via e-mail. Plain copies may also be ordered by completing the Customer Order Request form and selecting:

  • Standard Processing (5-10 business days) or
  • Expedite Service - Additional expedite fees apply
    • 24-Hour $25.00
    • 2-Hour $250.00
    • 1-Hour $500.00

then submit the request to our office by one of the following methods:

  • In person, with payment where applicable by cash, check, money order or credit card,
  • By mail, with payment by check or money order,
  • By fax 304-558-8381 or send email to CorpFilings@wvsos.gov for standard processing or to eFilings@wvsos.gov for expedite service, with payment by credit/debit card. You must provide a contact telephone number where you may be reached to obtain your credit/debit card information to process your payment. Your request will be rejected if we do not receive your credit/debit card information or if the payment is not received.

How the Order/Payment Process Works

Payment for copies must first be made before copies can be issued. When ordering copies by mail, telephone, fax or e-mail, an invoice is created by the filing clerk. The invoice is then sent to the cashier for payment. Be sure to include a working telephone number where you may be reached to make payment by credit/debit card. Once the payment has been processed by the cashier, the request is returned to the clerk who will then process the copies request. The copies will then be forwarded to the contact person and/or address referenced in the request for service by regular USPS mail delivery, unless otherwise requested.


If we may be of any further assistance, please don't hesitate to contact us:  304.558.8000   toll free 866.767.8683  email:   Business@wvsos.gov