If you move (or change employment) and can no longer be reached at the address listed on your rubber stamp seal, you must file a change of address.
Take these steps:
Order a new rubber stamp seal with your new address and your current expiration date.
Complete the Notary Public Name and/or Address Change (Form N-3). There is NO FEE to file the address change.
If you change your legal name through marriage or by court action, you must file the name change within thirty (30) days through the Secretary of State (per West Virginia Code §39-4-22).
While you are waiting for the change to be processed, sign notarizations using your new name, and write under your signature "Commissioned as" and your old name. Continue to use your old stamp until the new one is approved, then destroy the old stamp.
You may change both name and address with a single filing by completing the Notary Public Name and/or Address Change (Form N-3). Follow the steps outlined above for each change requested. There is NO FEE to file the name and address changes.
If your stamping device is lost or stolen, the notary public or the notary public's personal representative or guardian shall notify promptly the Secretary of State on discovering the device is lost or stolen [per West Virginia Code §39-4-18(b)].
Notary Public Recording Lost or Stolen Seal (Form N-4). There is NO FEE to report a lost or stolen stamping device.
If you leave West Virginia, or otherwise decide to resign your commission, you must resign in writing and disable the stamping device by destroying, defacing, damaging, erasing or securing it against use in a manner that renders it unusable [per West Virginia Code §39-4-18(b)]. Notary Public Resignation (Form N-5). There is NO FEE to file the resignation.
Contact the Notary Division for further assistance regarding Notary Public commission.
If we may be of any further assistance, please don't hesitate to contact us: 304.558.8000 toll free 866.767.8683 email: Notary@wvsos.gov