Applying for Commissioner for West Virginia

Read the “Out-of-State Commissioners” law as set forth in West Virginia Code §39-4A (Senate Bill 669) which governs commissioner practice. On the application, you will be signing an affirmation that you have read and understand the requirements and will follow the law. Select the link above to read the full text of the law.

• Complete the Application for Appointment as a Commissioner for West Virginia (Form CWV-1) to apply for your initial appointment or to apply for recommission. Select the form number to download the application.

• The nonrefundable filing fee is $500.00.

Deliver your completed application and nonrefundable $500.00 payment to one of the offices below:

Note: Please allow approximately 10 business days for processing AFTER the application has been received by this office.Walk in customers may deliver the documents and pay the filing fee. However, please be aware the application process may take up to 10 business days to complete.

Wait to receive your appointment letter and check your seal for accuracy. Your appointment letter will provide the exact information you need on your seal. Check to ensure your Name, City, and State information are correct as they appear on your Official Seal. If any corrections are needed please contact the Notary Division at (304) 558-8000. You must have your stamp made with the information provided in the appointment letter. View an example of a commissioner appointment letter.

Order your rubber stamp seal. Search online or in the yellow pages for "Rubber Stamps" or "Office Supplies" to find a company that makes official seals. Provide the exact information given in your commission letter to the company making your seal. When you order, remind the vendor that the stamp must meet state specifications. Learn more information about the commissioner seal.

Receive your commission certificate, valid for ten (10) years. When you receive your commission certificate, you may begin performing acts as a Commissioner for West Virginia, but learn what to do before you begin acknowledging signatures on documents pertaining to West Virginia property for recordation in the state of West Virginia.

Review and print a copy of the West Virginia Code §39-4A (Senate Bill 669) and keep it handy for reference where you provide commissioner services. Remember, improper notarization means financial liability for the notary. Every notarization must include the proper commissioner stamp and signature.