The charge for certified copies is a flat $15 for the company formation documents plus $5 for each amendment or additional document filing. Our staff can determine the cost of the documents requested by the data available. Records which may be certified
By-laws and other internal business documents are not ordinarily filed with the Secretary of State, and are usually available only through request by contacting the company.
Certified copies of documents on record with Secretary of State may be ordered by completing the Customer Order Request form and selecting:
then submit the request to our office by one of the following methods:
A certified copy that is not ordered online will always have the certification language stamped in black ink and dated and signed in red ink by the filing clerk, on the back of the documents, in the lower right-hand corner. If you receive a certified document and it is not properly certified in this manner, you should contact the Secretary of State's Office to inquire about the validity of the document.
Payment for copies must first be made before copies can be issued. When ordering copies by mail, telephone, fax or e-mail, an invoice is created by the filing clerk. The invoice is then sent to the cashier for payment. Be sure to include a working telephone number where you may be reached to make payment by credit/debit card. Once the payment has been processed by the cashier, the request is returned to the clerk who will then process the copies request. The copies will then be forwarded to the contact person and/or address referenced in the request for service by regular USPS mail delivery, unless otherwise requested.
If we may be of any further assistance, please don't hesitate to contact us: 304.558.8000 toll free 866.767.8683 email: Business@wvsos.gov