Making Changes to Your Current Notary Public Commission

Address Changes

If you move (or change employment) and can no longer be reached at the address listed on your rubber stamp seal, you must file a change of address.

Take these steps:

  • Order a new rubber stamp seal with your new address and your current expiration date.

  • Complete the Notary Public Name and/or Address Change (Form N-3). There is NO FEE to file the address change.

Name Changes

If you change your legal name through marriage or by court action, you must file the name change within thirty (30) days through the Secretary of State (per West Virginia Code §39-4-22).

Take these steps:

  • Order a new rubber stamp seal with your new address and your current expiration date.

  • Complete the Notary Public Name and/or Address Change (Form N-3). There is NO FEE to file the address change.

  • While you are waiting for the change to be processed, sign notarizations using your new name, and write under your signature "Commissioned as" and your old name. Continue to use your old stamp until the new one is approved, then destroy the old stamp.

Name and Address Changes

You may change both name and address with a single filing by completing the Notary Public Name and/or Address Change (Form N-3). Follow the steps outlined above for each change requested. There is NO FEE to file the name and address changes.

Reporting a Lost or Stolen Stamping Device

If your stamping device is lost or stolen, the notary public or the notary public's personal representative or guardian shall notify promptly the Secretary of State on discovering the device is lost or stolen [per West Virginia Code §39-4-18(b)].

Notary Public Recording Lost or Stolen Seal (Form N-4). There is NO FEE to report a lost or stolen stamping device.

Resignation

If you leave West Virginia, or otherwise decide to resign your commission, you must resign in writing and disable the stamping device by destroying, defacing, damaging, erasing or securing it against use in a manner that renders it unusable [per West Virginia Code §39-4-18(b)]. Notary Public Resignation (Form N-5). There is NO FEE to file the resignation.

Contact the Notary Division for further assistance regarding Notary Public commission.


If we may be of any further assistance, please don't hesitate to contact us:  304.558.8000   toll free 866.767.8683  email:   Notary@wvsos.gov

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